Skip to main content
journal@msti-indonesia.com 081377790601
Register
Articles

Information System for Incoming and Outgoing Mail Archiving at PT. PLN (PERSERO) Sigli Area, Pidie Regency

  • 1* STMIK Indonesia Banda Aceh

* Corresponding Author: Nazariyanti

Open Access
DOI
https://doi.org/10.59431/jda.v3i2.529
Published
Pages
75–84

Issue

Vol. 3 No. 2 (2024)

Journal Dekstop Application (JDA)
December

Abstract

This study aims to develop an information system for managing incoming and outgoing mail at PT. PLN (PERSERO) Sigli Area, Pidie Regency. The existing manual system, which relied on Microsoft Word and Excel, led to inefficiencies, slow processing times, and the risk of errors in document management. The developed system utilizes Microsoft Visual BASIC 6.0 to automate the archiving, searching, and reporting of mail data, significantly improving operational efficiency. The development process involved several key phases: feasibility study, preliminary planning, system analysis, system design, implementation, and testing. The feasibility study identified the system’s requirements, while the planning phase mapped out the project scope through design tools such as Data Flow Diagrams (DFD). The system analysis phase involved collaboration with users through interviews and surveys, ensuring the design met organizational needs. The system design phase focused on creating the database structure and process flows, while the implementation phase included coding, testing, and user training. The system’s performance was evaluated by comparing its processing speed and data retrieval accuracy to the old manual system. Results indicated a significant improvement in processing time, user satisfaction, and overall efficiency. This new system replaces the outdated manual method, streamlining mail management and enhancing productivity at PT. PLN (PERSERO) Sigli Area

Keywords

Information System Mail Archiving PT. PLN (PERSERO) Microsoft Visual BASIC System Development Automation Data Management

How to Cite

Nazariyanti. (2024). Information System for Incoming and Outgoing Mail Archiving at PT. PLN (PERSERO) Sigli Area, Pidie Regency. Journal Dekstop Application (JDA), 3(2), 75–84. https://doi.org/10.59431/jda.v3i2.529

References

  • Akbar, R., & Salam, A. (2024). Analisis Kepuasan Pengguna Sistem Informasi Akademik (SIAKAD) dengan Metode End User Computing Satisfaction (EUCS) di Institut Seni Budaya Indonesia Aceh. Jurnal Sistem Komputer (SISKOM), 4(1), 45-59.
  • Alfaris, L., Gustian, D., Setyorini, R., Romli, I., Putri, A. Y. P., Herjuna, S. A. S., Syamsiyah, N., Yuniansyah, Aziza, N., Muhammad, A. C., Umar, N., & Wali, M. (2022). Riset Operasi. Indie Press.
  • Amalia, R., & Huda, N. (2020). Sistem Informasi Pengarsipan Surat Masuk dan Surat Keluar Pada Dinas Tenaga Kerja dan Transmigrasi Kabupaten Musi Banyuasin. J. Media Inform. Budidarma, 4(2), 363.
  • Amalia, R., & Huda, N. (2020). Sistem Informasi Pengarsipan Surat Masuk dan Surat Keluar Pada Dinas Tenaga Kerja dan Transmigrasi Kabupaten Musi Banyuasin. J. Media Inform. Budidarma, 4(2), 363.
  • Hartono, E., & Wardani, N. W. (2019). Sistem pengarsipan surat masuk surat keluar digital berbasis web. Jurnal Teknologi Informasi Dan Komputer, 5(2), 204-211.
  • Khan, M., Kalwar, M., & Chaudhry, A. (2021). Optimization of material delivery time analysis by using visual basic for applications in excel. Journal of Applied Research in Technology & Engineering, 2(2), 89. https://doi.org/10.4995/jarte.2021.14786
  • Mahmudah, S., Widiastuti, L., & Ernawati, S. (2019). Sistem Informasi Manajemen Pengarsipan Surat Masuk Dan Surat Keluar (Studi Kasus: Ma Darul Ihya Bogor). Jurnal Media Informatika Budidarma, 3(3), 225-231.
  • Masykur, F., & Atmaja, I. M. P. (2015). Sistem administrasi pengelolaan arsip surat masuk dan surat keluar berbasis web. Indonesian Journal of Networking and Security (IJNS), 4(3).
  • Naja, S., Akbar, R., & Ismail. (2024). Sistem Informasi Pengelolaan Arsip Digital Pada Kantor Dinas Pertanian Provinsi Aceh Berbasis Web. Jurnal Sistem Komputer (SISKOM), 4(2), 60-71. https://doi.org/10.35870/siskom.v4i2.813
  • Nouvel, A., Sutrisno, S., & Indriani, R. (2021). Informasi surat masuk dan surat keluar berbasis web pada suatu instansi. Indonesian Journal on Software Engineering (IJSE), 7(1), 55-62.
  • Prawono, J. A., & Pamungkas, A. R. (2015). Sistem Informasi Pengelolaan Surat Masuk Dan Surat Keluar Di STMIK AUB Surakarta. Informatika, 2(1).
  • Purbasari, W., Iqbal, T., Inayah, I., Munawir, Sutjiningtyas, S., Hikmawati, E., Natsir, F., Widhiyanti, A. A. S., Wali, M., Haris, M. S., & Basri, H. (2024). Algoritma Pemrograman. CV. Haura Utama.
  • Rifai, F., Jazman, M., Angraini, A., & Megawati, M. (2023). Design of application information security self-assessment using vba and msxml2.xmlhttp case study: diskominfo kabupaten kampar. Jurnal Teknik Informatika (Jutif), 4(6), 1523-1534. https://doi.org/10.52436/1.jutif.2023.4.6.1033
  • Saputro, J. I., Rustambi, P. A., Al Makkah, M., & Nadhif, H. M. (2024). Pengkajian sistem informasi pengarsipan surat masuk dan surat keluar di kecamatan benda. ADI Pengabdian Kepada Masyarakat, 4(2), 8-13.
  • Septiani, N. A., & Haitami, D. (2020). Perancangan sistem pengarsipan surat masuk dan surat keluar pada Desa Kampung Besar menggunakan metode alphabetical filing dan chronology system. Jurnal Ilmiah Universitas Batanghari Jambi, 20(2), 514-518.
  • Setiawan, E. (2020). Automasi stock opname bmn melalui pemindaian qr code menggunakan aplikasi visual basic for application. Jurnal Pari, 5(2), 125. https://doi.org/10.15578/jp.v5i2.8778
  • Suhandono, E., Sari, Y., & Putra, Y. H. (2019). Analisis Dan Perancangan Sistem Pengarsipan Surat Masuk Dan Surat Keluar Pada Dinas Penanggulangan Kebakaran Dan Penyelamatan Kota Jakarta Utara. Jurnal ASIIMETRIK: Jurnal Ilmiah Rekayasa & Inovasi, 73-80.
  • Wali, M. (2017). Membangun Aplikasi Windows dengan Visual Basic. NET 2015 Teori dan Praktikum: Indonesia. KITA Publisher.
  • Wali, M. (2018). Add-ins Microsoft Office: Add-ins Microsoft Office. Kita Publisher.
  • Wali, M. (2020). Modul Praktikum Rekayasa Perangkat Lunak. Ellunar Publisher.
  • Witanti, W., Pinasty, S. Y., & Saputri, I. V. (2020, April). Sistem Informasi Pengarsipan Surat Masuk dan Surat Keluar Berbasis Web di Kecamatan Batujajar. In Seri Prosiding Seminar Nasional Dinamika Informatika (Vol. 4, No. 1).

Author Biographies

  • Nazariyanti, STMIK Indonesia Banda Aceh

    Informatics Management Study Program, STMIK Indonesia Banda Aceh, Banda Aceh City, Aceh Province, Indonesia

License

Creative Commons License

This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.

This is an open-access journal. All articles are distributed under the terms of the Creative Commons Attribution 4.0 International License (CC BY 4.0), which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.

Under this license, you are free to:

  • Share: Copy and redistribute the material in any medium or format.
  • Adapt: Remix, transform, and build upon the material for any purpose, even commercially.

Attribution Requirements:
You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.

Copyright and Retention:
Authors retain copyright without restrictions and grant this journal the right of first publication under an open-access model. The journal retains non-exclusive publishing rights for archiving, indexing, and scholarly dissemination.

Usage Statistics